Property Condition Report
What is a property condition report?
We see all types of property condition reports come through our office whether it be from another agent to private landlords, some reports are elaborate, and others are very minimal with very basic ticks in boxes to acknowledge items are there. By carrying out a 10 minute report really does not reflect how the property is at all.
Our office ensure that your property condition report is detailed. Any chips, marks, paint colour, floor colours, oven & air conditioning serial numbers are all written on this report.
This is a snippet of two property condition reports that our office have carried out.
| C – Clean U – Undamaged W – Working Y – Yes N – No | ||||||||||
| Front of Property | C | U | W | TENANT AGREES |
Condition of premises at START of tenancy | C | U | W | TENANT AGREES |
Condition of premises at END of tenancy |
| Fence/Gates | Y | Y | Y | Gate: Front of Property is Double metal, intact no damage Gate: Near the carport – gate is wood, double gate, latches well, not damage Gate: One located in the front garden area which is wood, latches ok Gate: One located to the left of the property in the front garden, appears intact, latches okFence: Around the house is wood with wire, intact with no damage |
||||||
| Reticulation | Y | Y | Y | Good working condition, 1 hose to the front garden, 1 silver sprinkler head and hose connections, all good condition | ||||||
| Driveway | Y | Y | Y | Gravel intact, well maintained, no weeds present | ||||||
| Gardens | Y | Y | Y | Gardens are mulched, all the roses are healthy and have been de-headed. The other native plants are also healthy. Fruit tree is healthy. | ||||||
| Taps | Y | Y | Y | Good working order | ||||||
Example 2.
| Lounge | C | U | W | TENANT AGREES |
Condition of premises at START of tenancy | C | U | W | TENANT AGREES |
Condition of premises at END of tenancy |
| Ceilings | Y | Y | Y | Painted white, intact with no marks or damage, 1 ducted air conditioner vent in the ceiling | ||||||
| Light Switch | Y | Y | Y | White, Good working order | ||||||
| Light Fittings | Y | Y | Y | 1 strip light with no cover, good working order | ||||||
| Walls | Y | Y | Y | Painted light blue, intact with 4 picture hooks. No marks, no stains and no chips present. 1 smoke detector good working order | ||||||
| Power Point | Y | Y | Y | 2 double power points good working order, 1 foxtel point, 1 tv antenna cord, 1 telephone point good working order | ||||||
| Doors | Y | Y | Y | Front Door – Cream security door with key lock, good working order, mesh is intact with no holes. Door is painted brown to the front with no marks or damage. There is a silver strip to the bottom of the door at the front which is intact with no damage. Silver handle with lock and Silver deadlock all good working order |
||||||
| Floor | Y | Y | Y | Grey fleck carpet, no stains no marks no damage, clean | ||||||
| Woodwork | Y | Y | Y | Skirting boards are cream and intact, clean | ||||||
| Windows | Y | Y | Y | 2 sets of windows, no damage to glass, intact with Flyscreen: 2 x security screens, no holes to mesh, 2 keys present |
It is so important that a thorough property condition report is carried out prior to the tenancy.
Our office carries out this report as close to the tenant moving in to avoid anything changing before the keys are collected by the tenant.
Our office can spend anywhere between an hour or more at a property conducting this report to ensure that it is as accurate as possible.
Two property condition reports must be sent to the tenant within 7 days of the tenant starting the tenancy. The tenant must then make any changes to the property condition report and return one copy to the property manager within 7 days after receiving it. The tenant should then keep the second copy of the report with the same items documented.
Our office take many photos that are attached to the report. With approximately 500 upwards of photos, these photos are a really good tool should there be a need to use them. The saying is a ‘Picture is worth a thousand words’ Below is an example, If the wording in the report states lawn is patchy it could be either of these two photos or it could be even worse!
OR 
It makes it alot easier when it comes to final inspection when you are trying to put the final pieces of the puzzle together. Because let’s face it a property manager rather return the full bond back to tenant/s.
I hope this blog has given you a details insight to what a property condition report is and why its so important to have the information right from the beginning of the tenancy.
Should you have any questions about property condition reports please do not hesitate to contact our office.